Executive Assistant to CTO

This is an exciting opportunity to join Owl.co’s fast-growing team/family. We are looking for an in-house Executive Assistant in our New York City hub to work closely with the CTO and assist with various admin tasks. If you are excited about how technology is disrupting the world of Insurance, passionate about driving change and bringing impact to our insurance clients, and love to shape the future of a fast-growing technology company, we would love to chat.

What you will work on:

  • Perform extensive calendar management and travel planning for internal and external meetings.
  • Prepare domestic & international travel arrangements, itineraries, and timely filing of expenses.
  • Manage all types of daily correspondence to ensure professional, accurate, and timely responses and appropriate prioritization.
  • Work independently and within a team on non-recurring and ongoing projects at the request of the CTO, which may include planning and coordinating presentations and disseminating information.
  • Plan and execute company events, meetings, off-sites, and other special functions.
  • Maintain a high degree of discretion and confidentiality.
  • Assist with personal tasks when required
  • Assist other executives as necessary
  • Assist with management of future NYC office.
  • Attend key meetings in order to track and help drive completion of key deliverables, and follow up on outstanding items.
  • Draft and manage correspondence and communications on behalf of the CTO, as appropriate.
  • Assist with onboarding new team members.
  • Assist with ad-hoc projects as necessary.

Requirements

  • Bachelor's degree or equivalent work experience.
  • 4+ years of C-Level Executive Assistant experience, at a startup, or tech company.
  • Polished and professional communication skills, both spoken and written. Must be able to represent Owl and communicate with a variety of people, including entrepreneurs, existing and prospective investors and service providers.
  • Highly proficient computer skills in Google suite, Excel, Slack, Quip, and similar workflows.
  • Excellent organizational, problem-solving, and follow-up skills as well as the ability to effectively handle multiple priorities while working under little supervision.
  • Interest or background in tech and/or life sciences is a plus!

Benefits

  • Health benefits (Health / Vision / Dental)
  • 4 weeks vacation
  • 5 paid personal/sick days
  • Generous employee referral program
  • Work-life balance
  • Hybrid work model